About the Quote Generator
This quote generator turns a list of products or services into a tidy, ready-to-send price quote. Type one line item per row with a quantity and unit price, add a discount and sales tax rate, and it totals everything, works out the expiry date and produces a formatted quote you can copy into an email, document or invoice tool.
It is designed for freelancers, contractors, agencies and small shops who need to answer "how much will it cost?" quickly and consistently. Every figure is recalculated as you type, so you can try different quantities or discounts before you commit to a price.
Nothing is uploaded or stored — the quote is built in your browser. The discount is applied to the subtotal before tax, which is how most US states treat seller-provided discounts; check your local sales tax rules if you are unsure.
With the default inputs, the quote total is $3,650.73. Change any value above to recalculate instantly.
How to use the quote generator
- 1Enter your business name, the client and a quote number.
- 2List one item per line as "Description | Quantity | Unit price".
- 3Add any discount and your sales tax rate.
- 4Set the quote date and how many days the price is valid.
- 5Copy the formatted quote and paste it into your email or document.
Formula and method
Each line item amount is its quantity multiplied by the unit price, and the subtotal is the sum of all lines. The discount percentage is applied to the subtotal, and sales tax is then charged on the discounted amount, so the client pays tax only on what they are actually charged.
The expiry date is the quote date plus the number of days the quote stays valid. Setting an expiry protects you if material costs or your availability change before the client accepts.
- Qty
- Quantity of each item or hours of each service
- Discount
- Subtotal × discount %
- Tax rate
- Sales tax percentage applied after the discount
Worked examples
Web design quote with discount and tax
Lines total $2,500 + 12 × $25 + 5 × $150 = $3,550. A 5% discount removes $177.50, leaving $3,372.50; 8.25% tax adds $278.23 for a total of $3,650.73. A quote dated 1 October valid for 30 days expires on 31 October 2026.
Contractor estimate, no tax
Sixteen hours at $65 is $1,040, plus $840 of materials (a single-price line) and a $120 disposal fee, for $2,000. With no discount or tax the total is $2,000, valid for 14 days until 15 October 2026.
Frequently asked questions
What is the difference between a quote and an estimate?+
A quote is usually a fixed price the seller commits to for a set period, while an estimate is an approximate figure that may change. Label your document clearly and state what could change the price.
How long should a quote be valid?+
Many businesses use 14 to 30 days. Use a shorter period when material prices are volatile or your schedule fills quickly, and a longer one for large projects that need approval time.
Is a quote legally binding?+
Once a client accepts a quote that sets out price and scope, it can form a contract in many jurisdictions. Include clear terms, exclusions and an expiry date, and get written acceptance for larger jobs.
Should the discount be applied before or after sales tax?+
Seller discounts are normally applied before tax, so tax is charged on the reduced price. That is how this generator works; manufacturer coupons can be treated differently in some states.
Can I turn this quote into an invoice?+
Yes. Once the client accepts, reuse the same line items in the invoice generator and add payment terms and a due date.