About the Packing Slip Generator
This packing slip generator creates a clean, printable packing slip (also called a packing list or delivery note) to put inside a shipment. Enter your business and the customer’s shipping address, the order number and dates, the carrier and tracking number, then list each item as “SKU | Description | Qty ordered | Qty shipped”. The slip shows every line with what was ordered, what is in the box and what is still on backorder, plus totals, package count and weight.
It is built for small e-commerce sellers, makers, wholesalers and warehouses that ship without a full order management system, or that need a one-off slip for a partial shipment, a replacement order or a sample. The receiver uses it to check the box contents, and your team uses it to confirm the pick was right before sealing the carton.
Unlike an invoice, a packing slip normally shows no prices — so it is safe to send with gifts and drop-shipped orders. The finished slip appears as plain text you can copy into an email or document, and the item table can be printed straight from your browser.
How to use the packing slip generator
- 1Enter your business name and address and the customer’s ship-to address.
- 2Add the order number, order and ship dates, carrier, service and tracking number.
- 3List each item as SKU | Description | Qty ordered | Qty shipped.
- 4Enter the number of packages, total weight and an optional note.
- 5Copy the packing slip or print the page and place it in the box.
Formula and method
Each item line is read as SKU, description, quantity ordered and quantity shipped; if the shipped quantity is left blank, the line is assumed to ship in full. The generator totals units ordered and shipped, and works out backordered units line by line as anything ordered but not yet shipped (over-shipments do not create negative backorders).
The “shipped complete” percentage is total units shipped divided by total units ordered, a unit fill rate for this order. The slip text is laid out in fixed-width columns so it stays aligned when pasted into email or printed in a monospaced font, and it ends with packed-by and checked-by lines for your warehouse quality check.
Worked examples
Partial shipment with a backordered kettle
Four mugs, two boxes of tea and two coaster sets ship now — 8 units — while the kettle is out of stock. That is 8 of 9 ordered units (88.9%), and the slip shows the kettle with 1 unit on backorder and a line saying it will ship separately.
Wholesale order shipped complete
With the shipped column left blank, every line is treated as shipping in full: 48 + 36 + 12 = 96 units in 2 packages weighing 31.5 lb, a 100% complete shipment with nothing on backorder.
Frequently asked questions
What is a packing slip?+
A packing slip is a document included inside a package that lists what was shipped — items, SKUs and quantities — along with the order number and shipping details. The recipient uses it to check the contents, and it records any items still on backorder.
What is the difference between a packing slip and an invoice?+
An invoice is a request for payment and shows prices, taxes and payment terms. A packing slip shows only what is in the box and usually omits prices. Businesses often match the purchase order, packing slip and invoice before paying a supplier.
What should be on a packing slip?+
Include your business name and address, the ship-to address, order number, order and ship dates, carrier and tracking number, each item’s SKU, description, quantity ordered and quantity shipped, any backordered quantities, and the number of packages.
Is a packing slip the same as a packing list?+
The terms are often used interchangeably for domestic parcels. In international and freight shipping, a packing list is usually a more detailed document with weights, dimensions and package marks per carton, used by customs and carriers alongside the commercial invoice.
Where do I put the packing slip?+
Place it inside the box on top of the items so it is the first thing seen when opened, or in a clear “packing list enclosed” pouch on the outside of the carton when the receiver needs to check it before opening, as is common for freight.